Access to the Adventist Education Dashboard is strictly controlled by roles that are assigned to each user. These roles determine both access to applications and data. Roles are assigned by administrative level access..
The access and end dates are legal records as to when access to data was given and when it ended. They are not connected to actual dates of service.
A user should only be assigned ONE role. Roles are about permissions – not job titles.
The following is an overview of each role type available and the applications/data they are privileged to access.
| Role | Description |
| Academy Principal | Grades PK-10, PK-12 or 9-12 |
| School Principal | 4+ teacher school of PK-8 school |
| School Teaching Principal | 1-3 teacher school |
| School Vice-Principal | 4+ teacher school of PK-8; PK-12 or 9-12 |
| School Data Manager | Manages data & IDs (for schools without an official registrar position) |
| Academy Registrar | Schools with PK-10, PK-12 or 9-12 |
| School Teacher | Teaches classes and assigns grades – any grade |
| School Staff | Auxiliary personnel — not officially involved with academics |
| School ECP Director | Enters the data in the ECP Opening Report Bridge in Data Rollup |
| Church ECP Director | Enters the data in the ECP Opening Report Bridge in Data Rollup |
Each role has varying degrees of access according to their jurisdiction. Remember — roles determine ACCESS to the data. They may or may not be the same as an educator’s job title. For example, a teacher who is responsible for data management at a PK-8 school would be assigned the role of School Data Manager.
IMPORTANT: Note that a School Teaching Principal only sees their own teacher reports but not those of other teachers.
ALL individuals working at the school (paid or unpaid) should have an NAD ID number. This number is comparable to an employee badge.
Report Viewing Permissions
| Acad. Principal | School Principal | School Teaching Principal | School Vice-Principal | School Data Manager | Acad. Registrar | School Teacher | School Staff | School ECP Director | Church ECP Director | |
| Administrator | X | X | X | X | X | X | X | X | ||
| Certification | ||||||||||
| Classroom List | X | X | X | X | X | X | X | |||
| Cum. Record | X | X | X | X | X | X | X Limit to my classes/ students | |||
| ECP Opening | X | X | ||||||||
| eCertifications (status sheets) | X | X | X | |||||||
| eCertifications Summary | X | X | X | X | ||||||
| Education Directory | X | X | X | X | X | X | X | X | X | |
| Record of Scholarship (K-8) | X | X | X | X | X | X | X Limit to my classes/ students | |||
| Record of Parents (PK-8) | X | X | X | X | X | X | X Limit to my classes/ students | |||
| Record of Attendance – Class | X | X | X | X | X | X | X Limit to my classes/ students | |||
| Record of Attendance – Daily (PK-8) | X | X | X | X | X | X | X Limit to my classes/ students | |||
| Report Card K-8 | X | X | X | X | X | X | X Limit to my classes/ students | |||
| Report Card 9-12 | X | X | X | X | X | X | X Limit to my classes/ students | |||
| School Opening | X | X | X | X | X | X | ||||
| School Closing | X | X | X | X | X | X | ||||
| Teacher Opening | X | X | X | X | X | X | X Limit to teacher reports for myself | |||
| Teacher Closing (PK-8) | X | X | X | X | X | X | X Limit to teacher reports for myself | |||
| Transcript (9-12) | X | X | X | X | X | X | ||||
| Religious Affiliation | ||||||||||
Functionality Permissions
| Academy Principal | School Principal | School Head Teacher | School Vice-Principal | School Data Manager | Academy Registrar | School ECP Director | Church ECP Director | |
| Access Error Report/View school imports | X | X | X | X | X | X | ||
| Freeze Opening/Closing Report | X | X | X | X | X | |||
| Freeze Import | X | X | X | X | X | |||
| Make corrections to school data | X | X | X | X | X | |||
| Unfreeze opening/closing reports | X | X | X | X | X | |||
| Student ID Manager | X | X | X | X | X | X | ||
| Manually upload a school import file | X | X | X | X | X | X | ||
| Manually enter school data | X | X | X | X | X | X | X | X |