Rostering with Data Rollup Information

Much of the information needed for MAP rostering is already being collected from the school’s student information system.

Conferences and Unions have access to a Conference Data area through the Data Rollup window.

Rostering can be done individually – student by student – or by uploading the spreadsheet. Using the spreadsheet is the easiest and fastest way to complete rostering.

A csv file with the following data points will be available for download. Copy/paste the information to your NWEA MAP template. See sample download file here.

  • School Name
  • Instructor ID
  • Instructor Last Name
  • Instructor First Name
  • Instructor Email (which will become the username)
  • Instructor Email
  • Class Name (Homeroom)
  • Student ID
  • Student Last Name
  • Student Middle Name
  • Student First Name
  • Student Date of Birth
  • Student Gender
  • Student Grade
  • Student Ethnicity – IF populated in the SIS, this will come through. If it is NOT in the SIS, it will default to Not Specified or Other. The ethnicity field is actually not required for testing, but it IS required to show reports. Thus NWEA approaches it as a required field. Essentially on the roster file you can just copy/paste “other” all the way down the column.

Organization Responsibilities

  • NAD Education: provide the export file with data points populated from the SIS import file.
  • Conference: start the rostering process from Data Rollup, answer school  questions and provide guidance, coordinate trainings or serve as a resource, serve as liaison between NWEA and schools, identify super users and encourage collaboration among the schools
  • School:  assign role/s for teachers; give teachers their login access,
  • Teacher: log in to check to see if they can see their students;


A student may be listed more than one time with a different teacher or class. It is important not to confuse “class name” with “Subject”, as the subject is optional information that is not required. I’ve confirmed that having more than one line will not credit errors unless the information is partial or not correct. The benefit of listing the individual class names is the ability for a teacher to pull up test results by class.

Having multiple lines (student entered more than once but with a different teacher/class) not only ties to reports but also to testing. NWEA has said that if the teacher is not associated with a student through the class name, that teacher can’t access the student for administering the test.

It is a great idea to use other proctors such as librarians, coaches, administrators, etc